Two Rules: Administer the Policy and Do What Is Right for Children

“Rocks in the pocket” eventually cause most school administrators to leave their current position, wrote Jerry Patterson in The Anguish of Leadership (2000). Rocks are negative baggage. They are the unfavorable stories attached to a person’s reputation by those who are dissatisfied with the direction of leadership or did not get their way on an issue. They are the residue of scorn accrued by leaders who make leadership decisions that cause some to smile and others to frown. The weight of rocks, like the chains forged in life by Marley in Dickens’ Christmas Carol, eventually cause career mortality, because their accumulated weight drowns their owner in the political waters of public education.

It is impossible to be an active school leader and not pick up some rocks along the way. The simplest of decisions, such as keeping children indoors for recess on a rainy day, will cause someone to say “it was not raining that hard, “they could have gone outside” and that someone deposits a pebble in the principal’s pocket. On the other hand, sending all children out in a rainstorm would cause many people to drop a lot of pebbles in the principal’s pocket with the aggregated weight of a hefty rock.

Some pebbles and rocks are avoidable and may even be returned to sender if a principal follows two rules of the leadership road: execute the policy and do what is right for children.

“Here, fill this pocket with rocks,” is what a principal says when he tries to make children or parents or community members happy by “customizing” school rules or school board policy. Softening the consequences prescribed by policy may be a principal’s initial thought when looking into the sad face of a child alleged with a school rule infraction. “Do something to appease this sad child,” a principal’s inner voice says. Bending the rule “just a bit” may seem okay when confronted with a very supportive parent who understands the rules, but ekes out an “is that really necessary in this case.” “Just a bit” is the length or rope that that winds up being a noose. Letting something slide is the same as standing watch on quick sand; there are no secrets in schools and very quickly others expect the “bent rule” or the “let it go this time” to be the new status quo on school policies and rules. Within a few years, a principal’s pockets are so heavy with rocks that this principal begins to avoid making decisions, especially critical decisions. “How can I be blamed, if I don’t make the decision?” Decision avoidance doesn’t bring rocks; it brings boulders.

The easiest way to remain a “pebbles only” school leader is to be clear about your duty. You are hired to maintain an orderly and positive learning and teaching environment by doing the work assigned by your employer, the School Board. Number one on the job description for most principals is “administer Board policies and school rules” or a variation of that mandate.

Executing policy is not an act of compliance that is blind to the moment or the people involved. Being an educator first, a principal has perfect teachable moments to explain the rationale for a rule or the background to a policy. When a school board reviews and revises policy frequently in order to craft appropriate organizational and behavioral guidelines, policies have a context that should be explained and can be taught. As an enforcer of policy, a principal by design is a player in the writing of policy as well as a reviewer and reviser of policy. There should be very few school policies of which a principal can say “I was unaware of…” or “… am unfamiliar with this rule.” An active principal reads and studies and understands school policies and rules and purposefully talks with district leadership and the school board when policies and rules seem out of date or ineffective in guiding student, parent and community decisions. Policies and rules are living statements in a school and a principal is responsible for the quality of their life.

To enforce a rule is to provide clarity between acceptable and unacceptable behavior. It is personally impersonal work. The resulting clarity of what the school expects and accepts can create a very positive and productive margin within which children and adults can use policy and rules for their individual and group success. At the same time, the margin allows these same school people to be creative in “pushing the envelope” of policies or rules to open new possibilities and opportunities. Principals who understand policies and rules and can help students and adults to explore new areas of behavior and school culture without falling into conflict with the school’s need for orderliness. Enforcing rules can be very liberating when a leader understands their intentions and goals. A leader who does this begins to unload rocks from his pockets, because he engenders respect as a leader rather than a “by the rules man.” School principalship, however, begins and ends with administering policy with integrity.

The second rule of the road is to always find the high ground of “doing what is right” for children. Sounds easy and sounds right, eh! But, what do you do when “what is right” for children is not shared by teachers and staff, or community adults, or parents? Seems odd that this contradiction might exist, but it rises all the time. The special interests of specific groups of people often are in conflict and the core of each conflict is control. Whose opinion will control the behavior of others? What students wear, how they behave in school, what they can say and do, how they use their time, what they eat and where they eat it, when they go to the bathroom – the list is endless – all are control issues. Some may say that decisions on these issues have safety and organizational implications or are based on “common sense.” Whose common sense will control the issue?

In almost all of these issues, the principal must be the spokesperson for children. Because children are not formally at the table for a discussion and decision of the issues that involve them, their opinions are given short shrift. Enter the principal! The principal’s high ground position must be “I will speak for what is right for the children in my school.” This white knight role does not mean the principal should uphold nonsensical child-based positions. Some things children want to wear, do, say and have in their school will go beyond every adult’s common sense. Nonsensical as they often be, children still need to be represented at the adult’s table and that representative person must be the principal. There is a sincere sense of pride and purpose when a principal self-acknowledges that “this decision is right for children” and that is what really matters.

A principal who conscientiously administers Board policies and school rules and takes the high ground of doing what is right for children is a school leader who will not be drowned by the weight of rocks in the pockets.

School Success Requires Planning for A Bipolar Spring

Two quotes should be taped to the front entrance of every school house on the first school day in March.

“It ain’t over til it’s over.” (Yogi Berra)

“Somewhere there’s a score being kept …” (Bill Murray)

This and the next several blogs will discuss how these two messages can assure a successful close of a quality school year.

School climate in the spring is bipolar. While all faces turn to the vernal promise of sunshine and warmer weather, the underlying tone within the school is academically frenetic and pressure-packed. A big picture-school leader must manage this climatic paradox.

In 2015 a school planner still considers a school year to be approximately 180 days in length, although many states have modified that number to accommodate weather and politics, two inconstant variables in an educator’s world. Seeing the big picture of 180 days means seeing the biggest of the big pictures. If there are 180 school days, the number of prime instructional days is actually closer to 120 days. In the biggest picture view, school principals must manage 180 days while focusing on 120. This means getting more instruction and learning completed successfully in less time.

While the seasons of the year differ in the weather they bring us, they also differ in the sense of school climate. In the fall a school climate begins with high anticipation and excitement for a fresh school year. The climatic pressure is low keyed. The last days of summer, brilliant fall colors outside the school doors, the traditions of Homecoming, and the knowledge that there are two seasons in the school year to go maintain a friendly and welcoming school climate in September and October.

The cool to cold weather of winter not only brings almost all school activities indoors, it also clarifies the school climate to a focus on measures of student learning. Children are disaggregated into cadres of learners with specific expectations for academic achievement growth. Winter is an industrial month of instruction, assessment, reteaching and extended instruction, assessment, and validation. The units of grade level and course instruction are pre-blocked on the calendar and crossed off one-by-one. The school climate in the winter is heavy with the grind of school work.

Everyone looks forward to spring. However, spring is the most difficult of school seasons and the climate of spring is bipolar. The months of March, April and May contain 92 days and of these 64 are week days and potential school days. This is when a principal takes a new red marker from the storeroom and begins to narrow the calendar of days.

Most schools calendar a spring break and the majority of these break for a week in March or April. Red-line five days for the break, and, red-circle one week on either side of the spring break week. The lined out days are not available for instruction and the circled days are not prime instructional days. Some families will extend their spring break and excuse their children for days on either side of the break week, and the children whose parents don’t excuse them will tell their parents that “nothing is happening at school because so many kids are absent.”

Red-line Good Friday and circle the Thursday before it and the Monday that follows. Also, red-line Memorial Day and circle the Friday before and the Tuesday that follows. These represent another six days that are either not available for instruction or are not prime days.

Now check your state Department of Public Instruction web site to identify the statewide testing calendar. Circle all of the days that are mandated by the DPI for testing. Then, circle the week prior to the testing days. It is not reasonable to think that children who are tested for several hours each day will also be at their prime for learning the rest of the day. And, it is not reasonable to think that the week prior to testing is prime for instruction, as many teachers who are considering their teacher effectiveness ranking will use this time to review major skill sets that may be assessed on the tests.

March, April and May have 64 week days or potential school days for instruction. The principal has just red-lined or circled 31 days. Now there are 33 days for instruction during the spring season. But the job of seeing the calendar is not done, yet. If this is a high school or a middle school with spring sports, draw a red line under every date when a team will be excused from school early to travel to an away game or meet. How many children are engaged in track, baseball and softball, soccer, lacrosse, and golf? A date with a red line under it is day that is not a prime instructional day for some children, and will be seen by some teachers as instructional time that must be repeated around these school-approved absences.

Yogi Berra comes to mind now, because a school year isn’t over until it is over. Getting 64 days of potential instruction successfully learned by children in 33 days parallels Yogi’s 1973 New York Mets who trailed the Chicago Cubs by 9 1/2 games in July but won the pennant on the last day of the season. Big-picture principals know that every instructional day is important including the very last day.

And, Bill Murray comes to mind now, because student attendance, student academic achievement and the equity of measured achievement growth, and student promotion and graduation rates are scores that are being kept and these scores reflect upon the Educator Effectiveness ratings of all teachers and principals.

Consequently, these principals always are focused on using all possible school hours to achieve the greatest school “scores” by –

• Providing parents with “essential school dates” at least a year in advance. Help families that are compelled to excuse their children from school beyond vacation and holiday dates to use non-prime instructional days. Parents understand messages that say “this instructional time is important to your child”; parents respond well when self-interest may be present.

• Minimizing the distracting access of non-essential people and events during all 180 days of the school year. Time given to non-essential distraction in the fall places stress on the limited instructional time in the spring.

• Sharing with teachers the school’s need to discern between activities that are essential to strengthening learning for all children and activities that are “fun to do” or “wouldn’t it be nice to do.” There always is a need to inject “fun and interesting” into school life, but not every fun thing has its place. Sharing the need and ability to discern among these with teachers helps everyone to understand the relationship of the total school calendar to the scores that are being kept.

• Protecting teacher-child contact time. For example, professional development is essential for all educators. Big picture-thinking principals and teachers will schedule PD on school days that are not prime instructional days. Also, teacher leaves that are discretionary, such as medical and personal, can be scheduled for days that are not prime instructional days.

• Distributing necessary school assemblies and required safety drills across the school day to diminish their instructional distraction.

• Scheduling school sports and activity events on Saturdays. Non-school activities have liked Saturday schedules because many school coaches and directors used Saturdays as days off for themselves and their students. Now that academic scores command the attention of teachers and principals, scheduling away events on Saturday rather than a school day preserves more prime instructional time for learning.

• Minimizing the non-essential distractors on the 33 prime instructional days in March, April and May. Say “no” to anyone who wants to schedule a non-instructional event in a prime day. Say “no” to field trips that are not essential to academic instruction.

• Without causing too much anxiety, helping children to understand the importance of best performances on statewide assessments. Eliminate any school performances and games from the test week. Rehearsals and practices are okay; but no stress-building events. Structure test days so that the tests are the focus of the day by padding “relaxed” time around the test sessions.

Because “it’s over” is a definite date on the calendar, a big picture principal helps parents, teachers and children to optimize prime instructional and learning days across the entire calendar. And, because a score really is being kept and everyone in the school is a part of the scoring, a big picture principal helps parents, teachers and children to optimize their respective work that is scored.